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🎯 Performance Management and Feedback

Hey Inner Journey Team! 👋 This guide outlines our approach to performance management and feedback. It's designed for everyone – developers, coaches, funding specialists – to help us track progress, foster growth, and celebrate wins together.

Aligned with our practical and transparent culture, this process focuses on real results and mutual support, empowering each of us to contribute effectively to our mission focused on self-development and well-being. Let's grow and succeed together! 🌱

🏆 Why We Do This​

Our performance process is built to:

  • ✅ Provide a Clear Path: Equip you with clear goals and the tools needed to succeed in your role.
  • 🤝 Foster Open Vibes: Encourage open, constructive feedback that lifts everyone up and supports continuous improvement.
  • 🚀 Drive Team Wins: Connect individual growth and achievements directly to our collective milestones (like MVP releases, securing funding, and maximizing our impact!).

⚙️ How It Works​

Here’s the step-by-step flow:

1. 📈 Track Your Wins & Goals​

  • When: Continuously, reviewed quarterly (Q1-Q4).
  • How: Log your key goals and track progress in your Dynamic Journal or a shared document. Goals should be specific and measurable.
    • Example (Developer): "Implement VedAstro search feature enhancing user self-discovery by May 2025."
    • Example (Coach): "Successfully guide 10 new users through onboarding with positive feedback in Q3 2025."
    • Example (Funding): "Secure 465,865 SEK Vinnova funding application by May 2025."

2. 🤝 Quarterly 1:1 Check-ins​

  • When: 30 minutes, once per quarter. Scheduled via Slack.
  • How: A dedicated video call via Slack with Bo Joel (or your direct lead).
  • What: We'll review your progress towards goals, exchange constructive feedback (both ways!), discuss challenges, and align on priorities for the next quarter. Key discussion points will be summarized via Slack DM for your reference.

3. 🗓️ Annual Reflection & Planning​

  • When: Q4 each year (starting Q4 2025), approx. 1 hour.
  • What: A dedicated session to reflect on the year's journey – celebrating achievements, learning from challenges, and outlining ambitious yet achievable goals for the upcoming year. This helps align personal growth with Inner Journey's strategic direction.

4. 📝 Giving & Receiving Feedback​

  • Culture: Feedback is a gift! We aim for it to be timely, specific, actionable, and kind (T.S.A.K.).
  • Format Suggestion:
    • 👍 What Went Well (Celebrate): “Your work on the VedAstro integration significantly improved user navigation and was key for the MVP!”
    • 🤔 Opportunities for Growth (Constructive): “To help new team members onboard faster, could we add more detailed comments or documentation to the API?”
    • 💡 Ideas & Support (Collaborative): “Would a short workshop on documentation best practices be helpful?”
  • Logged: Key feedback points are noted during 1:1s (via Slack DM) to track progress and support needs.

5. 🎉 Celebrating Success & Navigating Challenges​

  • Wins: Achievements, big and small, are celebrated! This could be a shoutout in the #general Slack channel, positive feedback in 1:1s, or occasional perks (like extra time off or a symbolic 500 SEK gift card).
  • Misses/Challenges: If goals aren't met, we approach it with curiosity, not blame. We'll have an open conversation to understand the obstacles and create a supportive plan together to overcome them next time.

👥 Your Role, Your Impact​

Everyone plays a vital part. Here’s a general guide:

RolePrimary Focus AreasExample Goal
DeveloperTechnical delivery, code quality, innovationVedAstro live with core features by May 2025
Well-being CoachUser engagement, session quality, feedback10 successful coaching sessions rated 4+/5 in Q3 2025
Funding/StrategyMilestone achievement, resource mgmtSecure 465,865 SEK from Vinnova by May 2025

🛠️ Tools We Utilize​

  • Dynamic Journal: Our primary platform for personal goal tracking, reflections, and documenting your growth journey.
  • Slack: Used for scheduling and conducting video check-ins (1:1s), sharing feedback summaries (DMs), and public team celebrations (#general).
  • Shared Documents (TBD): A designated space (e.g., Google Drive, Notion) for more detailed goal documentation and collaborative planning (specific tool/location to be confirmed).

👉 Let’s Roll!​

This performance management process officially kicks off with your onboarding and begins its first full cycle in Q1 2025. We believe in continuous improvement, so we’ll actively gather your feedback and review the process after Q2 2025 for potential adjustments.

You are the driving force behind Inner Journey’s success and impact. Let's make our performance and growth journey legendary together! ✨